09:00 - Arrival & Registration: Meet the Lab Team.
09:35 - Welcome & introductions
The day began with an overview of the agenda and the purpose of the studio. The purpose of the studio was the following:
09:40 - Check-in
Check-ins can be thought of as a warm up and a cool down and are often phrased as questions. Check-ins are used to gather participants as the first thing you do at a studio or a meeting where you ask for and allow all voices to be heard and expressed.
The participants were asked “What are you most excited about for today?” and they shared their answer with everyone.
Among other things, the participants were excited:
to reconnect with other lab members
to see what new ideas might come up
connect to all the people in a room and find out what everyone is doing moving forward
seeing where everybody is
thinking about the future and beyond the year 2018 and how to take the energy in the group forward
to slow down and be in the room
get ideas flowing and arrive on the same page as their group
If you want to know more about check-ins you might find the article “Starting And Ending Meetings The Right Way”, from Kaospilot Radar, interesting.
09:45 - Updates & Overview
Given by Sara Fernandez who went over how much we have left, the status of funding and what information the lab participants might have coming their way.
09:45 - Prototype Criteria
The governance team has been working on prototype criteria for the participants to work with. The criteria are based on the needs of the early years system in Oxford and are set up as a self-assessment survey that the participants filled out.
The self-assessment survey is designed to support quality, scale and impact of the prototypes and its interventions to ensure improvement of social mobility in areas of deprivation for children under 5. The questions below is a way of judging the strength and overall balance of different types of impact, and diagnosing where developments or changes are required.
The survey will also indicate what needs to be prioritised in order for each action team to deliver a coherent prototype during the given time left.
The criteria are the following:
Geographics: Blackbird Leys/ Rosehill/ Cutteslowe/ Northway/ Barton
Priority needs of children under 5
Working within the given context
Click here to see the full evaluation survey.
After filling out the survey, the action teams got a better picture of where they were at in their work.
To close down this part they were asked the following: “What do you feel, were you surprised by anything and what is a focus area that popped up?”
11:20 - World Café: Cross group discussions
World Café is a method to host open conversations that are driven by the participants and the topics that are relevant to them. The room is set up with 5 different tables, one table for each action team.
The purpose of the World Café was the following:
Increase level of collaboration across lab teams
Discuss each other’s ideas to bring in new perspectives
Increase quality of prototypes
How we did it:
One action team member stays at their own table and takes notes and hosts the conversation while the other lab team members shuffle around to the other lab teams
Groups (that will go around the different tables) will consist of a mix of different lab teams.
Before it started each action team decided on pair of questions they wanted to ask their visiting lab members.
After the teams decided on who would host and prepared set off questions, the participants had 15 minutes rounds of discussing the idea and focus points of the team whose table they were at.
The host gave a brief introduction, then took notes of what was being said
The participants were asked to try on the following attitude:
We’re in this together and want to make each other better
“Politeness is the poison of collaboration” - Edwin Land
Challenge ideas, not people
Focus on the criteria
After three rounds, the action teams got back together where the host shared the insights they harvested during the World Café.
Here are few of the insights the participants shared after the World Café:
Useful getting feedback from other people, getting different ideas, refreshed my brain
Takes you back to the kick-off workshop, going back and remembering why we are doing what we are doing and seeing the links that we might have forgotten
What were the topics the people decided on in the kickoff, how does that relate to what people are working on now
Struggled with couple of things, now we have a way forward, was really helpful
12:20 - Digest & Refine
To collect, digest and refine the different insights, inputs and processes that the participants got and went through during the studio, they were guided through these steps:
12:30 - Mission Statement Check-Out
Each lab team checks out with a “mission statement” that summarizes in one sentence their focus and priorities until Closing Studio
A mission statement is a one-sentence statement describing the reason the team exists: what the team does and why they are doing this.
See the mission statements of each team below.
12:35 - Evaluation
The participants filled out an evaluation of the studio and the lab work. The purpose of it is to make sure that the participants are getting the most out of their experience and that the work is benefitting the early years system in Oxford.
12:40 - Looking ahead & Networking Event
The facilitator wished the teams good luck and Sara Fernandez closed down the day. Valerie, Anna Thorne, Ellen, Tora and Anna, an ensemble of lab participants and the the Kaospilot team (see more on Studio 4 site), planned a networking event on the 26th of November. The event will be an opportunity to meet in a casual setting, foster conversations and invite external people.
13:00 - End